Privacy policy

Personal Data Processing Policy

This Personal Data Processing Policy (hereinafter referred to as the “Privacy Policy”) represents the rules, conditions and principles for processing personal data of users of the Website “Institute of Computer Science” (hereinafter referred to as the “Site”), with the domain name: rcd.ics.org.ru (hereinafter referred to as the “Site”).

1. Basic concepts and terms

The following basic concepts and terms are used in the text of this Privacy Policy:

1.1. The Site Administration — AUTONOMOUS NON-COMMERCIAL ORGANIZATION “IZHEVSK INSTITUTE OF COMPUTER SCIENCE” INN 1832056889 KPP 184001001 OGRN 1071800000854 (hereinafter referred to as the “Company”).

1.2. The User of the Site (hereinafter referred to as the “User”) is any individual or representative of any legal entity who has expressed a desire to accept this Privacy Policy and the User Agreement on the rules and conditions for using the Site, posted in the public domain on the Site.

1.3. The Site is an automated information system consisting of Web pages united by a common theme and interconnected by links and content.

1.4. The Content of the Site (hereinafter referred to as the “Content”) is any information about the Company, Services, Documents, Info Products, order conditions, Services, Info Products remotely and offline, software, as well as information in text, graphic, photo, audio, and video formats posted on the Site.

1.5. Personal data of the User (hereinafter referred to as “Personal data”)

— any information posted on the Site, related directly or indirectly to a specific or determinable User and containing:

1.5.1. Personal data that the User independently provides to the Site Administration.

1.5.2. Personal data transferred by the User to the Site Administration using software installed on the User’s computer or mobile device.

1.5.3. Other information about the User, the processing of which is provided for by the User Agreement and the Public Offer.

1.6. Processing of personal data — any action (operation) or set of actions (operations) with Personal data, performed using automation tools or without their use, including: collection; recording; systematization; accumulation; storage; clarification (updating, modification); retrieval; use; transfer (distribution, provision, access); depersonalization; blocking; deletion; destruction.

1.7. Parties — Site Administration and User.

1.8. Manager — a Company employee authorized to act on behalf of the Site Administration.

1.9. Infoproduct — a special form of information and consultations, expressed in graphic, text, electronic, audio, or video format.

1.10. Cookie — a small text file stored on the User’s computer or mobile device, used to save web page browsing settings. During the first visit to the Site, this file is downloaded using a browser. The next time you visit the Site from the same device, the browser can check for the presence of an associated cookie (i.e. one containing the Site name) and use the data in this cookie to send it back to the Site. This allows the Site Administration to determine whether the Site has been visited from this browser before or not, and in some cases, to change the content displayed. Cookies facilitate the use of the Site and allow you to provide Users with appropriate Content. Cookies are used for research and statistical purposes, to improve the service provided by the Site.

1.11. IP address — a unique identifier (address) of a device (computer or mobile device) connected to a local network or the Internet.

1.12. Request — the User’s intention expressed in filling out the feedback form posted on the Site and sending an electronic request through it.

2. General Provisions

2.1. This Privacy Policy applies to all Personal Data collected and processed by the Site Administration and applies only to the Site. The Site Administration is not responsible for information posted on third-party Sites that the User can access via links available on the Site.

2.2. The Site Administration does not verify the accuracy of Personal Data.

2.3. Using the Content and functionality of the Site means the User’s unconditional acceptance of this Privacy Policy and the terms of collection and processing of Personal Data specified therein. If the User disagrees with this Privacy Policy, he/she is obliged to stop all use of the Site.

2.4. Personal Data may be transferred only to authorized state authorities of the Russian Federation on the basis of and in the manner established by the legislation of the Russian Federation.

3. Subject of the Privacy Policy

3.1. The subject of this Privacy Policy is the processing,

3.1.1. ensuring the confidentiality of Personal Data by the Site Administration in accordance with the current legislation of the Russian Federation.

3.2. Personal data provided by the User to the Site Administration and permitted by him to be processed within the framework of this Privacy Policy include:

— First name, last name (if desired), patronymic (if desired and available);

— Email address;

— Phone number

3.3. At the same time, the Site Administration protects data that is automatically transmitted by the User in the process of viewing the information blocks of the Site, when visiting the pages of the Site, namely:

— IP address;

— information from cookie files;

— information about the browser or other program that allows you to display and see advertising information;

— access time;

— the address of the page on which the information block is located; address of the previous page (referrer).

3.4. Information about the IP addresses of Users is used by the Site Administration exclusively to identify and eliminate technical problems.

4. Processing of personal data using cookies

4.1. Cookies are divided into the following categories: necessary for using the Site and its functions; operational, collecting information about the use of the Site, for example, about frequently visited pages. Such data can be used to optimize the Site and simplify navigation. These files are used to determine the use of the Services and are not used to collect personal information. All information collected with their help is intended for statistical purposes and remains anonymous; functional, remembering the choice made on the Site, settings for the size and font of the text and other Site parameters. These files allow the Site to remember the choice made by the User and can be used to remember such settings as the size and font of the text, other customizable Site parameters, to track recommended products, audio and video materials in order to avoid repetition. The information provided by such files does not allow identifying Users.

4.2. The Site Administration uses cookies to collect and store fragments of data in small files on the hard drive of the User’s computer or mobile device and to ensure maximum convenience of navigation, taking into account the User’s preferences. Such files do not store any Personal Data, but are used by the Site Administration solely to identify the User’s computer or mobile device and collect navigation data (e.g. previous pages viewed on the Site, the User’s IP address). The use of cookies allows the Site Administration to: analyze traffic patterns on the Site; improve the convenience of navigation on the Site; determine the User’s geographic location; save browser settings for the automatic collection of Personal Data, simplifying the User’s login procedure to the Site, to offer useful links based on the last viewed pages, to collect statistics on navigation and the exchange of information on social networks.

4.3. Cookies transferred by the Site to the User’s computer or mobile device are used to provide the User with personalized functions of the Site, personalized advertising that is shown to the User for statistical and research purposes, as well as to improve the operation of the Site.

4.4. The User acknowledges that the equipment and software used by him/her to visit the Site may have the function of prohibiting operations with cookies, as well as deleting previously received cookies. Disabling cookies may result in the impossibility of access to the Site functions that require Registration and Authorization.

4.5. The Site Administration has the right to establish that providing Users with the opportunity to use certain functions of the Site is permissible only on condition that the acceptance and receipt of cookies is permitted by the User.

4.6. The structure of the cookie file, its content, technical parameters are determined by the Site Administration and can be changed by it without prior notice to the User.

4.7. Counters placed on the Site or in applications to it can be used to analyze cookies, to collect and process statistical information about the use of the Site, as well as to ensure the operability of the Site as a whole or its individual functions. The technical parameters of the counters are determined by the Site Administration and can be changed without prior notice to the User.

5. Purposes of collecting and processing personal data

5.1. The Site Administration collects and processes Personal data for the following purposes:

5.1.1. Identification of the User registered on the Site, who has accepted the User Agreement and the Public Offer, posted in the public domain on the Site;

5.1.2. Submission of an Application and/or Order of Services, Documents, Subscription, Info Products, Events by the User;

5.1.3. Establishing feedback with the User, including sending notifications or requests concerning the use of the Site, the provision of Services, Info Products, Subscription, Events, processing of Applications, Orders;

5.1.4. Preventing fraud;

5.1.5. Confirming the accuracy and completeness of Personal data;

5.1.6. Notifying the User about the status of his/her Request, Application or Order;

5.1.7. Providing the User with effective customer and technical support in the event of problems related to the use of the Site;

5.1.8. Providing the User with a subscription, newsletter, information about updates to Services, Documents, Info Products, special offers, prices, and other information related to the use of the Site;

5.1.9. Carrying out an advertising campaign with the permission of the User.

5.2. The content and volume of the Personal Data being processed correspond to the purposes of processing specified in paragraph 5.1 of this Privacy Policy. The Personal Data being processed is not excessive in relation to the stated purposes of their processing.

6. Rights and obligations of the parties

6.1. The User is obliged to:

6.1.1. Provide the Site Administration with Personal data necessary for using the Content, all the functional capabilities of the Site,;

6.1.2. Update and supplement Personal data, if they change.

6.2. The User has the right to: 6.2.1. Request from the Site Administration clarification of Personal data, their blocking or destruction if the Personal data is incomplete, outdated, inaccurate, illegally obtained or is not necessary for the stated purposes of processing, and also take measures provided by law to protect their rights;

6.2.2. Before submitting an Application, Request, Order or posting Personal data on the Site, notify the Site Administration of their disagreement with the processing of Personal data;

6.2.3. Inform the Site Administration of the desire to delete Personal Data or revoke their consent to their processing by sending a written notice to the Site Administration;

6.2.4. Appeal the actions or inaction of the Site Administration to the authorized body for the protection of the rights of personal data subjects (hereinafter referred to as “Roskomnadzor”) or in court, if there is a suspicion that the Site Administration processes Personal Data in violation of the requirements of Law 152-FZ or otherwise violates his rights and freedoms;

6.2.5. Use any other opportunities provided by law to protect Personal Data.

6.3. The Site Administration is obliged to:

6.3.1. Use Personal Data solely for the purposes specified in paragraph 5.1 of this Privacy Policy;

6.3.2. Keep Personal Data confidential, do not disclose it without the prior written permission of the User, and do not sell, exchange, publish or disclose it in any other possible way, except for cases provided for in this Privacy Policy and the current legislation of the Russian Federation;

6.3.3. Take precautionary measures to ensure the confidentiality of Personal Data, in accordance with the procedure existing in business turnover, to protect information of this kind;

6.3.4. In case of illegal actions, block Personal Data, from the moment of the User’s request, their legal representative, or Roskomnadzor, for the verification period;

6.3.5. Destroy or depersonalize Personal Data upon achieving the purposes of their collection and processing, or in the event of the disappearance of the need to achieve such purposes;

6.4. The Site Administration has the right to collect, systematize, accumulate, store, clarify (update, change), use, depersonalize, block, destroy, and process using the main methods of such processing (storage, recording on electronic media and their storage, compiling lists, marking).

7. Legal basis for processing personal data

When processing Personal data, the Site Administration is guided by:

Federal Law of 27.07.2006 No. 152-FZ “On Personal Data” (hereinafter referred to as “Law 152-FZ”);

8. Principles of processing personal data

8.1. The processing of Personal data is carried out by the Site Administration based on the following principles: legality of the purposes and methods of processing Personal data; good faith; compliance of the purposes of processing Personal data with the above purposes, previously determined and declared when collecting Personal data, as well as the powers of the Site Administration; compliance of the volume and nature of the processed Personal data, methods of processing Personal data, with the purposes of processing Personal data; inadmissibility of combining databases containing Personal data created for incompatible purposes.

8.2. The User’s consent to the processing of Personal Data, with the terms of this Privacy Policy, is considered to be received by the Site Administration from the moment the User fills in all the fields of a specific feedback form, the fields for generating a specific Document, puts a “tick” in the checkbox located inside this form and performs the appropriate actions to send the specified information to the Site Administration.

8.3. In order to confirm the receipt of the User’s consent to the processing of Personal Data, provided that he provides his mobile phone number, the Site Administration has the right to use the SMS notification and control system, which implies sending a control code to the number provided by the User. The User must enter this number in a special control field inside the feedback form, or indicate it in a special dialog box that opens on the Site.

9. Procedure and conditions for processing personal data

9.1. The processing of Personal data is carried out by the Site Administration in compliance with all principles, rules and conditions stipulated by Federal Law 152-FZ.

9.2. The processing of Personal data is necessary to achieve the goals stipulated in paragraph 5.1 of this Privacy Policy.

9.3. When processing Personal data in accordance with this Privacy Policy, the Site Administration strictly observes the following terms and rules: Personal data are not distributed; Personal data are not provided to third parties without the consent of the User, except for cases stipulated by the current legislation of the Russian Federation; Personal data are used exclusively for the execution of the Agreement for the provision of legal and information and consulting services remotely for a fee (hereinafter referred to as the “Agreement”) accepted by the User, contained in the Public Offer, in connection with the conclusion of which the Personal data were received.

9.4. Personal data shall be stored by the Site Administration in a form that allows the User to be identified for no longer than is required to achieve the purposes specified in paragraph 5.1 of this Privacy Policy.

9.5. Personal data shall be securely stored, protected and used by the Site Administration solely for the execution of the Agreement and the conclusion of other agreements with the User.

9.6. Personal data shall be destroyed or depersonalized upon achieving the purposes of their collection, processing and/or in the event of loss of need to achieve the above purposes, unless otherwise provided by federal law.

10. Transfer of personal data to third parties

10.1. Confidentiality is guaranteed with respect to Personal data, except in cases of voluntary provision of information by Users to an unlimited number of persons for general access.

10.2. The Site Administration has the right to transfer Personal data to third parties if:

a) the User has consented to such actions;

b) This is necessary for the User to use a certain service of the Site or to fulfill an agreement or agreement with the User;

c) the transfer of Personal data is provided for by the legislation of the Russian Federation.

10.3. In the event of the sale of the Site, all obligations to comply with the terms of this Privacy Policy in relation to the Personal data received by them shall be transferred to the buyer.

10.4. The processing of Personal data is carried out without limitation of its term, in any legal way, using automation tools.

10.5. In the event of loss or disclosure of Personal data, the Site Administration informs the User about it.

10.6. The Site Administration takes the necessary organizational and technical measures to protect Personal data from unauthorized or accidental access, destruction, modification, blocking, copying, distribution, as well as from other illegal actions of third parties.

10.7. The Site Administration, together with the User, takes all necessary measures to prevent losses or other negative consequences caused by the loss or disclosure of Personal data.

11. Liability of the Parties

11.1. The Site Administration, in the event of failure to fulfill its obligations regulated by Federal Law 152-FZ and this Privacy Policy, shall be liable in accordance with the Russian Federation legislation for losses incurred by the User in connection with the illegal use of Personal Data.

11.2. In the event of loss or disclosure of Personal Data, the Site Administration shall not be liable if this information: became publicly known prior to its loss or disclosure; was received from a third party prior to its receipt by the Site Administration; was disclosed with the consent of the User.

12. Dispute Resolution

12.1. Before filing a claim in court regarding a dispute arising from disagreements between the Parties, the User is obliged to submit a written claim to the Site Administration.

12.2. The Site Administration shall notify the User in writing of the results of the claim review within 30 calendar days from the date of receipt of the claim.

12.3. If no agreement is reached on the disputed issue, the dispute shall be considered by the court in accordance with the current legislation of the Russian Federation.

12.4. The current legislation of the Russian Federation shall apply to all provisions of this Privacy Policy.

13. Additional terms

13.1. The current Privacy Policy is publicly available on the Site.

13.2. The Site Administration has the right to make changes to this Privacy Policy without the consent of the User. The new version of the Privacy Policy shall enter into force from the moment it is posted on the Site, unless otherwise provided by the new version of the Privacy Policy.

13.3. All suggestions and questions regarding this Privacy Policy should be addressed to the Site Administration using the contact information posted on the Site.